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The Urban Stage was constructed as a temporary urbanism project to demonstrate environmental, cultural, economic and social sustainability in an urban environment. One block of Avenue J in downtown Lubbock, Texas was constructed and activated between October 30 and November 7, 2014. This paper will focus on the collaboration and decision making processes between the City of Lubbock, Texas Tech University, and community organizations that enabled this project to take place. The collaborative process between these diverse entities was inherently complex by virtue of the existing organizational structures and complicated further by bureaucratic inertia, the bureaucratic avoidance of responsibility. Leadership actions at various levels of organizational structure were required in order to overcome this bureaucratic inertia and install the Urban Stage.